Logbook

This is your logbook. Insert here all relevant information regarding the evolution of your project

Weekly Report

1st Week Report

Our team participated in team-building activities and took part in the Welcome Week, where we had the opportunity to get to know each other better and familiarize ourselves with the project framework. Additionally, we explored various topics related to the EPS (European Project Semester) program. As part of the preparation process, our team organized a meeting to discuss and decide on a project topic. After careful consideration, they selected three main topics in the following order of preference: ,,Our City Experiences“, ,,Digital Art”, and ,,Smart Health and Well-being“.

2nd Week Report

This week, we had our first meeting with the project supervisors, where we asked questions about our concept. Additionally, we brainstormed ideas using MIRO and chose a name for our project: DrawYourWay.

3rd Week Report

We started this week by writing an essay about our first team-building activity in the park and completing the “Group attitude rules” document, which outlines our best approach to the project. Moreover, we have done the Elevator Pitch, a research on other similar projects that integrate art in public spaces and the Blackbox Diagram for DrawYourWay project.

4rd Week Report

This week, we completed our scope and created a list of the necessary materials for the project. We made drawings representing our project and developed 3D models of our product. We improved the black box and created the Gantt chart using the program recommended by the professors. We also worked on the first details of the schematic design. Additionally, we planned what tasks need to be completed for the next sprint.

5th Week Report

This week, the Blackbox design and list of materials were improved for better clarity and accuracy. A flyer proposal, user story, and user case were created to enhance project communication and user interaction. Additionally, detailed schematics were developed, and both software and hardware backlogs were updated. Lastly, the next sprint plan and Gantt chart were refined to ensure efficient project progression.

6th Week Report

This week, the team began working on the prototype from a technical perspective. We started by coding the basic login and user registration logic. Additionally, we designed the login and registration screens. The team also planned a midterm presentation and started filling out the midterm report.

7th Week Report

This week the team took part in an interim presentation, showcasing their achievements and work to date, while also gathering feedback from the course tutors.

8th Week Report

This week, the team completed a 3D model video to showcase the design, and performed load simulations to test the structure’s durability. The expected cost, selling price, and operational costs were calculated. The relevant UN Sustainable Development Goals were identified and justified. Additionally, new screens for the user interface were created. Finally, the next sprint was planned with updated tasks and goals.

9th Week Report

This week, the power budget analysis was updated to better reflect the system's energy needs. A first version of the poster and leaflet was created to promote the project. We also improved the stress tests for the prototype and made a video showing how the login feature works.

10th Week Report

During the tenth meeting, the team discussed several key updates and developments. The second version of the poster and the first version of the leaflet were reviewed and improved based on previous feedback. Progress was made on the packaging design, focusing on functionality and sustainability. Updated stress tests for the prototype were presented, showing improved results. App development continued steadily, with added features and better usability. Lastly, the structure of the user manual was introduced, outlining the steps users will follow to interact with the system.

11th Week Report

Meetings

1st Meeting (2025-02-27)

Agenda:

Presentation

Modus operandi

Project proposals

Electronic logbook (Wiki)

Minute:

We were introduced to the project topics, guided on how we should approach our work, and informed about the overall process of the EPS project.

2nd Meeting (2025-03-06)

Agenda:

Presentation of Current Work

Introduction of the Idea

Discussion of the Brainstorming Session

Presentation of Next Steps

Tools Used by the Team

Tips, Guidelines, and Advice from the Leading Team

Minute:

We presented our current results and the ideas generated during the brainstorming session and received feedback on our solution. We were given guidance on how to improve interactions with people. We were directed to ensure that our solution must be interactive and sustainable. Additionally, we were advised to begin research and analysis on sustainability, ethics, and marketing. We were also instructed on the next steps to take.

3rd Meeting (2025-03-13)

Agenda:

Final project idea

Brand identity

Video

Blackbox diagram

Q&A

Questions:

Is the black box correct?

Should we start addressing the technical aspects of the project?

Is our idea for the Gantt chart correct?

Which part of the research should we focus on right now?

When will we get access to Jira?

What would you like to see next week?

How precise should the backlog be now?

Minute:

We presented our basic brand identity (logo), the elevator pitch, the video, the black box diagram (black box about the smart system), Gantt Chart and received feedback about the black box diagram to improve it. We need to start focusing on the Hardware because it will allow the project to run. To be defined milestones (diagrams).

4th Meeting (2025-03-20)

Agenda:

Scope

List Of Materials

Drawings

3D Model

Gantt's chart

First detailed schematic

Plans for the next sprint

Q&A

Questions:

Is our scope correct?

Minute:

During the meeting, it was discussed that each item in the materials list and components should include a justification for its selection, ensuring an impersonal tone in the report. Additionally, a detailed power budget analysis is required. Regarding project planning, the Gantt chart should not include milestones but must incorporate human resource distribution. The materials list should also specify the price and supplier for each item. In the next iteration, a tablet and cabling should be added to the 3D model. The WiFi module must not be treated as a black box, and bidirectional communication should be ensured. An anti-theft system for the pencil needs to be designed and integrated. Furthermore, the Business Model Canvas should clearly differentiate between customers and users, avoiding any confusion. Lastly, all reports and documentation must include references with links where applicable.

5th Meeting (2025-03-27)

Agenda:

Improved Blackbox

Improved List Of Materials & Components

Flyer Proposal

User Story

User Case

Detailed Schematics

Software Engineering Backlog

Hardware Engineering Backlog

Next Sprint Plan

Gantt Chart

Q&A

Questions:

3D printing the prototype (Jorge)

Available hardware at school (Raspberry Pi)

Minute:

During the meeting with the supervisors and the Team, key tasks were discussed, including finalizing Chapters 1, 2, and 7, properly adding links and references, and ensuring images in Chapter 7. The list of component materials must use the euro currency, maintain consistent significant digits, and include prices for Wi-Fi and PLA printers with filament. The Team will check the feasibility of positioning the projector at a distance, ensure ventilation for its case, and determine whether a microcontroller should be included. Deliverables must have properly formatted links, the selection of components should be listed without explanations, and the list of materials should exclude dollar prices. Additionally, schematics, user stories, and the flyer design should be refined, ensuring consistent colors, fonts, and terminology.

6th Meeting (2025-04-03)

Agenda:

Improved 3D Model

Second Iteration Of The Flyer

Login / Registration Logic

Login screen

Plan For Interim Presentation

Next Sprint Plan

Q&A

Questions:

Status 3D printing the prototype (Jorge)

Status Available hardware at school

do we need to ad or remove someting from the Plan For the Interim Presentation?

7th Meeting (2025-04-10)

Agenda:

Interim Report

Minute:

During the presentation, it was highlighted that the slide structure needs improvement: the title should reflect the actual project instead of “Interim Presentation,” and the agenda should be more concise. The marketing part should be presented first, including the Elevator Pitch, supported by communication materials. The technical section requires refinement—there are unresolved issues with system integration, hardware diversity (second-hand tablets), and no mention of the smart system. The report needs better formatting, additional citations and references, and should include missing components such as design, structure, and a proper conclusion.

8th Meeting (2025-04-16)

Agenda:

3D Model Video

Load Simulations

Expected cost and selling price

Expected cost of the operation

Sustainable development

New screens

Q&A

Minute:

The team received information that it should now focus on improving all project expenses. Also, power budget analysis and selection of appropriate components should be improved.

9th Meeting (2025-04-30)

Agenda:

Updated Power Budget Analysis

Poster & Leaflet | Version 1

⁠⁠Improved Stress Tests For Prototype

Login Prototype Video

Minute:

1) Poster Feedback - The poster should preferably be vertical for better readability — having both a vertical and horizontal version is an option. - The sentence “Draw on the tablet at the station” is better than what is currently used on the poster and should be implemented. - The phrase “with new teams and daily challenges” is also a better alternative and should replace the current text. - It's recommended to make two different posters:
one targeting users, and another aimed at buyers. - Instead of repeating steps for each device, present the flow as:
Option 1: Smartphone,
Option 2: Tablet,
followed by the 4 action steps only once. - Colors should be more consistent across the design. - The wall drawings on the poster could be more creative and illustrative.

2) Stress Tests - Material suggestion:to use PLA only for prototype, ABS and aluminum for the final product; - Safety factor test was mentioned — a follow-up via email is advised.

3) Packaging / Product Offering - Consider giving packaging a second life. - Clearly define what is included in the final product:
Tablet, projector, case, and cables. - Either use recycled packaging materials,
or install everything directly in the metro station and reuse leftover materials.

10th Meeting (2025-05-15)

Agenda:

Leaflet

Poster 2nd version

Packaging

⁠⁠Improved Stress Tests For Prototype

App Development

Manual

Minute:

1) Packaging:
- Do a stress analysis for the step up box
- Try to make rounded corners
-Projector case: design for safety, not sharp corners
2) Leaflet:
- Try with a lighter grey
- Text centered or not?
3) Spelling mistakes:
- To ensure (its) safety
- Take a look at the different drawings on the screen
- There will be a different thing
- Vote for the best (one)
- In (a) local commerce
- (Dis)connect
3) Poster is OK
4) Manual:
- Instead of an A4, do it in strips, different pages for different steps
5) Report is improving

11th Meeting (2025-05-22)

Agenda:

App Development

Paper

Packaging (stress simulation)

Leaflet

Software manual

Questions: What to add to the software manual?

Minute:

1) PACKAGING STRESS SIMULATION:
- Good!
-Safety factor, calculate it. The forces and compare to the stress.
2)PAPER:
- Specific name as a team --> Draw Your Way is OK
- It would be interesting to have a price and include it of in the description of each thing.
- All is in the table has to be in the pharagrafs before.
- IMPERSONAL please
- Maybe we will have to tranform lists into pharagrafs
- Summarize in the end of each chapter(???)
- Conclusion: Personal outcomes, each one write a pharagraf of the experience participating in the EPS
- NEXT WEEK: prupose solution and start working on prototype
3) LEAFLET:
- Flexible setup.
- Take a look NO, see the different drawings on the screen
- Each week a different theme will inpired you
- Enjoy different drawings on the screen
- Put the brush
- Fold in 6 better
- How to contact the team. (QR code, email or phone)
4) SOFTWARE MANUAL
- Organize it in steps
- DRAWINGS and no text
- Logo in the cover etc.
- In the back the contacts
- USER MANUAL instead of software manual
5) PROJECTOR SCREEN
- Try lighter grey

12th Meeting (2025-05-29)

Agenda:

Prototype Showcase

⁠Functional tests

Paper

Software manual

Minute:

1) Do another better video
2) FUNCTIONAL TESTS
- Just provide the three things we ask, 10 requests, latency, average value, standard iteration, failures.
3) USER MANUAL
- to make it oriented to the user;
- to put 1, 2, 3 steps in order to be specific with the description;
- simple text;
- images.

13th Meeting (2025-06-04)

Agenda:

Final presentation agenda

Paper

⁠Functional tests results

Demo

Minute:

The final presentation should include 10 slides (excluding the title and agenda), covering the problem, motivation, and a combined section on state of the art, marketing, and sustainability as pillars leading to the proposed solution. This should be followed by a visual diagram, listed functionalities, design decisions, cost, energy consumption, and software maintenance, ending with the prototype. The prototype section must explain the differences between prototype and final product, present web functionalities, test results, and usability, while the demo can be integrated but must have a dedicated time slot.

14th Meeting (2025-06-12)

Agenda:

Final presentation agenda

Minute:

The problem and motivation parts of the final presentation are complete. A slide showing the app interface and its functionalities should be added before or just after the prototype section. A video should be prepared in case the app doesn’t work live, and the final slide should show an image of our work instead of a “thank you” message (e.g., a video showing the screw tightening process).

Activities

Please register here all accomplished project activities

Start	End	Task	Description	Who
12:00pm 05-03-2025	2:00pm 05-03-2025	Brainstorming	Brainstorming on possible solutions to the problem	Team
2:00pm 06-03-2025	6:00pm 06-03-2025	Design thinking	Choosing a project name and completing design thinking templates	Team
1:00pm 07-03-2025	3:00pm 07-03-2025	Video	Recording a brief video about the solution for a project	Team
10:40am 11-03-2025	12:00pm 11-03-2025	Elevator Pitch	Creating an elevator pitch for the solution	Team
2:00pm 11-03-2025	4:00pm 11-03-2025	Blackbox	Describing how our system will work	Team
9:00pm 12-03-2025	14:00pm 13-03-2025	Agenda	Listing the questions for the 3rd weekly meeting	Team
2:00pm 12-03-2025	4:00pm 13-03-2025	Backlog	Creating a list of features to be developed	Team
9:00pm 13-03-2025	13:00pm 13-03-2025	Scope	Defining the scope of our project	Team
10:00pm 14-03-2025	15:00pm 14-03-2025	Drwaings	Making the drwaings	Team
9:00pm 14-03-2025	10:00pm 20-03-2025	Stat of the art	Defining the scope of our project	Team
9:00pm 14-03-2025	10:00pm 20-03-2025	Marketing 4.1-4.3	Starting on the chapter marketing	Team
9:00pm 14-03-2025	10:00pm 20-03-2025	Sustainebility 5.1-5.3	Starting on the chapter sustainibility	Team
9:00pm 14-03-2025	10:00pm 20-03-2025	Ethics 6.1-6.3	Starting on the chapter ethics	Team
9:00pm 14-03-2025	10:00pm 20-03-2025	Project Management 3.1-3.3	Starting on the chapter project management	Team
1:00pm 17-03-2025	6:00pm 18-03-2025	List of Materials and components	Making the list of materials and components with the costs	Team
10:00am 25-03-2025	12:00am 25-03-2025	Flyer Proposal & Elevator Pitch Presentation	Showing the current state of the art and marketing development	Team
9:00pm 25-03-2025	10:00pm 3-04-2025	Chapter 2	finishing chapter 2	Team
9:00pm 25-03-2025	10:00pm 3-04-2025	3D model	improving the 3D model	Team
9:00pm 25-03-2025	10:00pm 3-04-2025	List of Materials and components	Improving list of materials and components	Team
9:00pm 25-03-2025	10:00pm 3-04-2025	Flyer	Improving flyer	Team
9:00pm 25-03-2025	10:00pm 3-04-2025	Register and login screen	Making register and login screen	Team
9:00pm 25-03-2025	10:00pm 3-04-2025	Prototype	Looking for available hardware	Team
9:00pm 25-03-2025	10:00pm 3-04-2025	Chapter Ethics	Continue on the chapter ethics	Team
9:00pm 25-03-2025	10:00pm 10-04-2025	Interim Presentation	Presentation	Team